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(Revised 1/2009)

BY-LAWS

OHIO ASSOCIATION OF SUPERVISORS COORDINATORS
FOR
EXCEPTIONAL STUDENTS

ARTICLE 1. MEMBER DUES

Section 1.
The annual dues for Regular Membership in this Association shall be thirty-five dollars ($35) to the State Association, five dollars ($5.00) of which shall be returned to the respective region. Annual membership is from August 1 – July 31st.

Section 2.
The annual dues for Associate and Retired Membership in this Association shall be fifteen dollars and fifty cents ($15.50) to the State Association, two dollars and fifty cents ($2.50) of which shall be returned to the respective region. Annual membership is from August 1 – July 31st.

ARTICLE II. ELECTIONS

Section 1.
The President shall appoint, subject to the approval of the Executive Committee, a Nominating Committee of not less than three (3) nor more than five (5) members which shall present a slate of candidates with not less than one (1) nominee for each office from the Regular Members of the Association. The slate of nominees shall be sent to the membership at least two (2) weeks prior to the second general membership meeting.

Section 2.
Candidates may be placed on the ballot by the Nominating Committee or upon presentation of a petition signed by at least five (5) Members of the Association and presented to the Nominating Committee or by nomination from the floor at the second general membership meeting. The Nominating Committee shall meet four (4) weeks prior to the second general membership meeting.

Section 3.
The annual election of officers shall take place during the second general membership meeting, and the election shall be by ballot prepared, distributed, and counted by the Nominating Committee. Absentee ballots may be requested from the chairperson of the Nominating Committee two (2) weeks in advance of the second general membership meeting. The absentee ballots must be returned to the chairperson of the Nominating Committee prior to the second general membership meeting and must also include the signature of the voter.

Section 4.
The officers shall be installed at the second general membership meeting. An executive transitional meeting with new officers shall be held prior to the new membership year. Newly elected officers shall assume duties at all regularly scheduled meetings beginning with the new membership year.

ARTICLE III. COMMITTEES

Section 1.
All committees shall be appointed by the President, subject to the approval of the Executive Committee.

Section 2.
The President of the Association shall appoint ad hoc committees as needed or determined by a majority of the Executive Committee.

Section 3.
The President, in naming these committees, should attempt to establish regional and job description diversity among committee members.

Section 4.
All committees shall prepare written reports for the Executive Committee following all committee meetings. Reports shall be given to the President for distribution to the Executive Committee.

ARTICLE IV. FINANCES

Section 1.
Any invoice that exceeds twenty dollars ($20.00) must have the approval of the President to be paid.

Section 2.
Any invoice that exceeds one hundred dollars ($100.00) must have the approval of the Executive Committee to be paid.

Section 3.
All committee expenditures must be pre-approved by the Executive Committee.

Section 4.
The books maintained by the Treasurer shall be audited annually by a special committee appointed by the President. The audit report shall be presented at the January advisory board meeting.

Section 5.
All monies belonging to the Association must be deposited in a bank that is convenient to the Treasurer.

Section 6.
The President shall be authorized to receive and disperse monies of this Association should the Treasurer be unable to do so.

Section 7.
The Executive Committee shall be responsible for presenting a proposed budget to the membership for approval at the second general membership meeting.

ARTICLE V. AUTHORITY

Section 1.
Robert’s Rules of Order Revised shall be the parliamentary authority for the Association on all questions not covered by this Constitution and such standing rules as the Executive Committee may adopt.

ARTICLE VI. QUORUM

Section 1.
A majority of Regular Members registered at a given meeting shall constitute a quorum for the transaction of business.

ARTICLE VII. AMENDMENTS

Section 1.
Amendments to the By-Laws may be proposed by any member of the Executive Committee or Advisory Board.

Section 2.
Amendments to these By-Laws may be made by the Executive Committee.